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Retained Earnings

Guide to Understanding Retained Earnings

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Retained Earnings

How to Calculate Retained Earnings (Step-by-Step)

The retained earnings of a company refer to the profits generated, and not issued out in the form of dividends, since inception.

On the balance sheet, the relevant line item is recorded within the shareholders’ equity section.

The formula is equal to the prior period balance plus net income – and from that figure, the issuance of dividends to equity shareholders is subtracted.

In effect, the equation calculates the cumulative earnings of the company post-adjustments for the distribution of any dividends to shareholders.

The prior period balance can be found on the beginning of period balance sheet, whereas the net income is linked from the current period income statement.

Retained Earnings Formula

The formula for calculating retained earnings is as follows.

Retained Earnings = Prior Retained Earnings + Net Income Dividends
  • Prior Retained Earnings: The ending retained earnings balance from the prior period, which is found on the balance sheet.
  • Net Income: The net income is the accrual-based accounting measure of profitability and found on the income statement (i.e. the “bottom line”).
  • Dividends: The issuance of a dividend, on a per share basis, can be found in the section below the earnings per share (EPS) data on the income statement. In addition, the gross amount issued can be found on the cash flow statement (CFS) in the cash from financing section.

How to Interpret Retained Earnings (High vs. Low)

Generally, a company with more retained earnings on its balance sheet is more profitable.

Higher retained earnings mean increased net earnings and fewer distributions to shareholders (and vice versa)

  • Company Lifecycle: One influential factor is the maturity of the company, as a low-growth company with minimal opportunities for capital allocation is more likely to issue dividends to shareholders. In other words, cash from operations is sufficient to fund reinvestment needs.
  • Growth Opportunities: For mature companies, the available opportunities to place capital for expansion and to drive growth become more limited (or the risk profile does not meet the return hurdle). With that said, a high-growth company with minimal free cash flow will conversely re-invest toward extending its growth trajectory (e.g. research & development, capital expenditures).
  • Profit Margins: Another factor to consider is the profitability of a company, as for growth oriented companies in hyper-competitive industries, most likely the market participants probably could not afford to issue dividends to shareholders in the first place, even if it wanted to compensate shareholders.
  • Dividend Policy: Next, another important consideration is the dividend policy of the company. Given the formula stated earlier, the relationship between the two should be rather intuitive – i.e. a company that issues dividends routinely is going to have lower retention, all else being equal. Even if a company underperforms, the management teams of publicly traded companies tend to be very reluctant to cut dividends out of fear of sending out a negative message to the markets that could cause a significant drop in the current share price.
  • Cyclicality: Furthermore, the cyclicality of the industry can also be a contributing factor, i.e. when a company operates in an industry that is very cyclical, the management team reserves more earnings as a risk-averse measure in case of an impending downturn.

How to Find Retained Earnings: Apple (AAPL) Balance Sheet Example

The screenshot below is the income statement of Apple (AAPL) for fiscal year ending 2022. The dotted red line in the shareholders’ equity section of the balance sheet is where the retained earnings line item can be found.

Retained Earnings Example - Apple (AAPL)

Apple Shareholders’ Equity Section of Balance Sheet (Source: 10-K)

Causes of Negative Retained Earnings: Accumulated Deficit

If a company has consistently incurred substantial losses at the net income line item (i.e. the “bottom line”), its retained earnings balance could eventually become negative, which is recorded as an “accumulated deficit” on the books.

But while the first scenario is a cause for concern, a negative balance could also result from an aggressive dividend payout – e.g. dividend recapitalization in LBOs.

As a broad generalization, if the retained earnings balance is gradually accumulating in size, this demonstrates a track record of profitability (and a more optimistic outlook).

However, from a more cynical view, the growth in retained earnings could be interpreted as management struggling to find profitable investments and project opportunities worth pursuing.

Retained Earnings Calculator – Excel Template

We’ll now move to a modeling exercise, which you can access by filling out the form below.

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Step 1. Operating Assumptions for Roll-Forward Schedule

For our retained earnings modeling exercise, the following assumptions will be used for our hypothetical company as of the last twelve months (LTM), or Year 0.

Operating Assumptions (Year 0)

  • Retained Earnings – Beginning of Period: $200m
  • Net Income: $50m
  • Common Dividends: $10m

Upon combining the three line items, we arrive at the end-of-period balance – for instance, Year 0’s ending balance is $240m.

  • Year 0 = $200m + $50m – $10m

Note how in our roll-forward schedule, net income has a positive impact on the end of period balance (i.e. cash inflow) while common dividends have a negative effect (i.e. cash outflow)

Step 2. Retained Earnings Projection Period

In the next step, we’ll forecast the metric for the next five years, with two operating cases to pick from:

  1. Upside Case: Consistent operating performance with profit margins in-line with historical trends – therefore, the common dividend issuance program remains in place.
  2. Downside Case: Poor operating performance with declining profitability – management is forced to cut the dividend (and eventually put a complete end to the payouts in later periods)

Upside Case – Forecast Assumptions

  • Net Income: Straight-Line (i.e. Held Constant)
  • Common Dividends: Straight-Line

Downside Case – Forecast Assumptions

  • Net Income: Reduction by $25m Per Year
  • Common Dividends: Payout Value Decline of $2m Per Year

Step 3. Upside Case Calculation Analysis

In the “Upside Case”, the ending balance increases from $240m in Year 0 to $440m by Year 5 – reflecting how management’s decision to retain a greater proportion of its net income has a net positive impact on the retained earnings balance.

Retained Earnings Calculator

Step 4. Downside Case Calculation Analysis

As for the “Downside Case”, the ending balance declined from $240m in Year 0 to  $95m by the end of Year 5 – even with the company attempting to offset the steep losses by gradually cutting off the dividend payments.

Retained Earnings Calculation

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